Huntsville Bike Committee

BASC Mayor’s Bike Ride Final Meeting Minutes
5/12/10

BASC Attendees:

Peter Hannah
Tim Barnack
Marjorie Holderer
Rodney Baker
Bradley Adams
Clint Patterson
James Moore
Jamie Miernik
Scott Erwin
Jo Somers
Dave Stone

Other Attendees:
Michael Holderer, Mayor’s Bike Ride
Teresa Fitzpatrick, Mayor’s Bike Ride

Meeting was called to order at 5:10 pm.

Minutes
April 7 meeting minutes were approved. April 27 meeting minutes were approved.

Resolution for Sharon and Mike
• Drafted by Michael Holderer, will be read at May 13 city council meeting
• The resolution will be submitted to councilman Kling tomorrow morning
• City council secretary will modify wording if that is necessary
• Peter Hannah will e-mail Rex Reynolds about a moment of silence before the ride and the Mayor mentioning Sharon and Mike Bayler after the proclamation
• Marjorie Holderer made a motion that BASC make a donation to the League of American Bicyclists in lieu of flowers

Media and Promotion
• The media release by Trent Willis is complete
• Bradley Adams will follow up on Fleet Feet
• All media releases by the police department are complete
• The WLRH PSA is complete and is currently being aired

Event Footprint and Route
• Rodney Baker confirmed that the municipal parking garage will be open
• Rodney will make sure the Engineering building is open
• Michael Holderer will bring signs for parking, restrooms, etc
• Power has been confirmed and will be verified at the outlets before Saturday

Tents/Chairs/Tables/Water
• Lou Hovatter will bring all items and an assistant around 8
• Teresa Fitzpatrick volunteered for setup, we should try to find other volunteers
• Scott Erwin will bring 6 cases of water
• Rodney Baker will ask Lou Houvatter for 2 coolers with ice and verify what items she is bringing
• Michael Holderer will bring water coolers and an ice scoop
• Tim Barnack will bring a few hundred paper cups
• Garbage and recycle bins will be there
• Jamie Miernik will bring the AlaBike tent and run it

Mayor Battle and City
• Jo has an action item to check with Trent Willis on an updated proclamation
• James Moore will bring a mounted bike map and BASC logo
• Jo Somers will bring information on traffic signal sweet spots, 3 boxes of bike maps
• James Moore will bring 2-4 additional easels for display of other documents
• Rodney Baker will discuss the pace with Mayor Battle and the pace car driver

Miscellaneous Items
• Teresa Fitzpatrick will bring 150 buttons
• Tim Barnack has 500 wristbands and 500 waivers and will try to bring a box of pens
• SCCC PA system will not be used; Microwave Dave will bring his sound equipment
• Michael Holderer will check with Microwave Dave about playing, participating in the ride, then playing afterwards
• Marjorie, Tim, Peter, and Rodney and family volunteered for registration
• Robert Fitzpatrick will be the emcee for the event
• Michael Holderer will try to find SCCC tickets for door prize drawings
• Rodney Baker will find the POC for the city for the ride
• 3 or 4 bike counts have been conducted, and a variety of methods will be tested for accuracy and efficiency at the Mayor’s Bike Ride

Safety
• Clint Patterson, Jamie Miernik, and Teresa Fitzpatrick will bring floor pumps
• Jamie will put the ABC Quick Check in the script for the emcee
• Trailhead is unable to send a mechanic due to Dirt, Sweat, and Gears
• The emcee will summarize the rules of the road, how to follow the lead car, obeying police officers, and other safety concerns right before the ride
• Atypical pedal cycles will only be removed or banned when they present a safety hazard

Door Prizes
• Jamie Miernik proposed that we get door prizes and draw for them at 11
• Benjo of Scallywags will have donations of bike and coffee items for the door prizes
• Clint Patterson will ask Earth Fare about donating door prizes
• Marjorie Holderer will check with Fleet Feet and Bicycle Works about prizes
• Jamie Miernik will check with Bicycles Etc and Trailhead about prizes
• Clint Patterson made a motion to write a random number selector without replacement for use with the wrist band numbers, it should be modified after registration with the final participant number

Schedule
• Volunteers are needed and should arrive at 8
• Vendors can start at 8 and should be ready by 9
• Registration and events start at 9
• Ride starts at 10
• Door prize drawing is 11
• Events end at 11:30
• Take down is 11:30-12
• Clint Patterson will inform Earth Fare of the schedule

Website
• Clint Patterson will contact Trent Willis about updating the city website
• Clint Patterson will post the BASC logo on hsvbike

Miscellaneous non-Mayor’s Ride Items
• Marjorie Holderer will check with Tricia Hart about getting BASC materials from Sharon’s estate
• Jo Somers will follow up on bike racks in the court house square
• James Moore received a request from John Hubbard for a member of Team Redneck to serve on BASC and will send them the questionnaire
• Jo Somers, Jamie Miernik, and James Moore will work on the MMR for the CARS grant and send it back to ALDOT
• Marjorie Holderer has the action item for getting the date and information for the city to apply for bike friendly city status
• Jo Somers mentioned David Pope’s retirement as Madison county Engineer on May 31st and her anticipation of his replacement Richard Grace having a bicycle friendly attitude.
• James Moore mentioned Share the Road signs being put up in Montgomery County starting June 1st
• Marjorie Holderer suggested BASC members be thinking about a road suitability map for the MPO area in honor of Mike and Sharon

Next Meeting
The next meeting is June 9 at 5pm