Huntsville Bike Committee

BASC Mayor’s Bike Ride Meeting Minutes
4/27/10

BASC Attendees:

Peter Hannah
Tim Barnack
Marjorie Holderer
Rodney Baker
Bradley Adams
Clint Patterson
James Moore
Jamie Miernik
John Scott

Other Attendees:
Benjo Clark, Project Rwanda/Scallywags Bikes & Coffee
Michael Holderer, Mayor’s Bike Ride

Meeting was called to order at 5:01 pm.

Minutes
April 7 meeting minutes approval was tabled until May 12.

Media and Promotion
• WHNT/Robert Reeves 2 min. announcements on May 10th
o 5:25 — Michael Holderer
o 6:25 — Mayor Battle
o 7:15 — Rex Reynolds or Bill Kling
o 7:40 — Peter Hannah and Bradley Adams
• James Moore will follow up on contact with Trent Willis
• Trent Willis will issue a ‘blast’ to invite elected officials throughout the area and will contact The Huntsville Times about an announcement
• Bradley Adams will contact Fleet Feet about advertising the ride on the mailing list
• John Scott will advertise the ride on the South Huntsville Civic Association website
• Rodney Baker will issue a media release about road closures related to the ride
• Rodney Baker will check on opening the municipal parking garage that morning
• Jamie has the action item for the WLRH PSA and will complete it within a week

Event Footprint and Route
• the route is indicated in the linked map: http://maps.google.com/maps/ms?ie=UTF&msa=0&msid=112601381647735706839.000485414089bfaead3a0
• Michael Holderer will verify that no more than 16A will be used by all participants
• Clint Patterson will send a final footprint to Rodney Baker

Tents/Chairs/Tables
• Lou Hovatter will bring 5 tents for
o Registration
o Planning Department
o Earth Fare
o 2 for Microwave Dave
• Safety City will bring a tent for children’s bike safety and requests a 6ft table
• SCCC will bring a tent for advocacy (SCCC, BASC, Alabike) and requests 2 tables
• Jamie Miernik will bring a tent for Scallywags

Mayor Battle and City
• Jamie Miernik will send a modified copy of the 2009 proclamation to Mayor Battle
• James Moore will unveil the BASC logo
• James Moore will bring a mounted bike map
• Jo Somers will bring 3 boxes of bike maps, Clint Patterson will notify
• James Moore will bring 2-4 additional easels for display of other documents

Miscellaneous Items
• Marjorie is working with Teresa Fitzpatrick to produce 300 buttons
• Tim Barnack will get 500 wristbands and print 500 waivers, Marjorie Holderer will email him the document for the waiver
• SCCC PA system will not be used; Microwave Dave will bring his sound equipment
• Michael Holderer will check with Microwave Dave about playing, participating in the ride, then playing afterwards
• Clint Patterson will check with Trailhead about send a mechanic 9-10
• Michael Holderer will be MC for the event
• Michael Holderer will try to find SCCC tickets for door prize drawings
• Rodney Baker will find the POC for the city for the ride

Door Prizes
• Jamie Miernik proposed that we get door prizes and draw for them at 11
• Benjo of Scallywags will have donations of bike and coffee items for the door prizes
• Clint Patterson will ask Earth Fare about donating door prizes
• Marjorie Holderer will check with Fleet Feet and Bicycle Works about prizes
• Jamie Miernik will check with Bicycles Etc and Trailhead about prizes
•

Schedule
• Volunteers are needed and should arrive at 8
• Vendors can start at 8 and should be ready by 9
• Registration and events start at 9
• Ride starts at 10
• Door prize drawing is 11
• Events end at 11:30
• Take down is 11:30-12
• Clint Patterson will inform Earth Fare of the schedule

Website
• Clint Patterson will advertise the ride and put the BASC logo on hsvbike.com
• Benjo Clark will send the Scallywags logo for use with ride advertisements
• Rodney Baker will find the POC for the city’s website
• Clint Patterson will with the city website POC on advertising the Mayor’s Ride, updating bike plan links, updating the member list, linking the bike map pdfs, adding the new BASC logo, and updating other content on the city bike page

Next Meeting
• Wednesday, May 12, 5:00pm is the next meeting