Huntsville Bike Committee

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BASC Mayor’s Bike Ride Meeting Minutes
4/27/10

BASC Attendees:

Peter Hannah
Tim Barnack
Marjorie Holderer
Rodney Baker
Bradley Adams
Clint Patterson
James Moore
Jamie Miernik
John Scott

Other Attendees:
Benjo Clark, Project Rwanda/Scallywags Bikes & Coffee
Michael Holderer, Mayor’s Bike Ride

Meeting was called to order at 5:01 pm.

Minutes
April 7 meeting minutes approval was tabled until May 12.

Media and Promotion
• WHNT/Robert Reeves 2 min. announcements on May 10th
o 5:25 — Michael Holderer
o 6:25 — Mayor Battle
o 7:15 — Rex Reynolds or Bill Kling
o 7:40 — Peter Hannah and Bradley Adams
• James Moore will follow up on contact with Trent Willis
• Trent Willis will issue a ‘blast’ to invite elected officials throughout the area and will contact The Huntsville Times about an announcement
• Bradley Adams will contact Fleet Feet about advertising the ride on the mailing list
• John Scott will advertise the ride on the South Huntsville Civic Association website
• Rodney Baker will issue a media release about road closures related to the ride
• Rodney Baker will check on opening the municipal parking garage that morning
• Jamie has the action item for the WLRH PSA and will complete it within a week

Event Footprint and Route
• the route is indicated in the linked map: http://maps.google.com/maps/ms?ie=UTF&msa=0&msid=112601381647735706839.000485414089bfaead3a0
• Michael Holderer will verify that no more than 16A will be used by all participants
• Clint Patterson will send a final footprint to Rodney Baker

Tents/Chairs/Tables
• Lou Hovatter will bring 5 tents for
o Registration
o Planning Department
o Earth Fare
o 2 for Microwave Dave
• Safety City will bring a tent for children’s bike safety and requests a 6ft table
• SCCC will bring a tent for advocacy (SCCC, BASC, Alabike) and requests 2 tables
• Jamie Miernik will bring a tent for Scallywags

Mayor Battle and City
• Jamie Miernik will send a modified copy of the 2009 proclamation to Mayor Battle
• James Moore will unveil the BASC logo
• James Moore will bring a mounted bike map
• Jo Somers will bring 3 boxes of bike maps, Clint Patterson will notify
• James Moore will bring 2-4 additional easels for display of other documents

Miscellaneous Items
• Marjorie is working with Teresa Fitzpatrick to produce 300 buttons
• Tim Barnack will get 500 wristbands and print 500 waivers, Marjorie Holderer will email him the document for the waiver
• SCCC PA system will not be used; Microwave Dave will bring his sound equipment
• Michael Holderer will check with Microwave Dave about playing, participating in the ride, then playing afterwards
• Clint Patterson will check with Trailhead about send a mechanic 9-10
• Michael Holderer will be MC for the event
• Michael Holderer will try to find SCCC tickets for door prize drawings
• Rodney Baker will find the POC for the city for the ride

Door Prizes
• Jamie Miernik proposed that we get door prizes and draw for them at 11
• Benjo of Scallywags will have donations of bike and coffee items for the door prizes
• Clint Patterson will ask Earth Fare about donating door prizes
• Marjorie Holderer will check with Fleet Feet and Bicycle Works about prizes
• Jamie Miernik will check with Bicycles Etc and Trailhead about prizes
•

Schedule
• Volunteers are needed and should arrive at 8
• Vendors can start at 8 and should be ready by 9
• Registration and events start at 9
• Ride starts at 10
• Door prize drawing is 11
• Events end at 11:30
• Take down is 11:30-12
• Clint Patterson will inform Earth Fare of the schedule

Website
• Clint Patterson will advertise the ride and put the BASC logo on hsvbike.com
• Benjo Clark will send the Scallywags logo for use with ride advertisements
• Rodney Baker will find the POC for the city’s website
• Clint Patterson will with the city website POC on advertising the Mayor’s Ride, updating bike plan links, updating the member list, linking the bike map pdfs, adding the new BASC logo, and updating other content on the city bike page

Next Meeting
• Wednesday, May 12, 5:00pm is the next meeting

BASC Meeting Minutes
4/07/10

BASC Attendees:

Peter Hannah
David Stone
Sharon Bayler
Marjorie Holderer
Michael Holderer
Rodney Baker
Scott Erwin
Clint Patterson
James Moore
Jo Somers
Jamie Miernik

Other Attendees:
Benjo Clark, Project Ruwanda

Meeting was called to order at 5:10 pm.

Minutes
March meeting minutes approved as amended. M/S/P.

Membership
• Motion to accept John Scott to BASC committee M/S/P.
• Peter Hannah to inform & welcome Mr. Scott to the committee
• Peter Hannah will invite Mr. Scott to the May 1st Cycling Essentials class.

Mayor’s Ride planning
• Rodney Baker to check on transportation of equipment (tables, chairs, tents) to event.
• Rex Reynolds to authorize overtime of city personnel if needed.
• 3 tables, 9 chairs per tent are needed
• Michael Holderer will confirm tent size
• Tent distribution
o Safety City (1 tent)
o Registration (1 tent)
o Advocacy (SCCC, BASC, Alabike) – (1 tent)
o Planning Dept. (1 tent)
o Earth Fare ( 1 tent)

• Event Footprint – Rodney Baker needs at least 2 weeks notice on footprint, blockage of Fountain for more vendors is possible but needs to be confirmed..
• Clint Patterson has hi-res map of site to help with footprint.
• Michael Holderer will review number of vendors and how to place them.
• Michael Holderer to check permit for vendors & revise as necessary.
• WHNT/Robert Reeves will do morning show spots on May 10th – 5:25 AM – Michael Holderer will do 2 min spot. Additional 2 min spots at 6:25, 7:25 and 8:25. Members should decide who will do spots then email Rex Reynolds with names. Rex Reynolds and the Mayor are available for one of the spots.
• May 14 – WAFF midday news – 11:45 am – James Moore will do an in-studio spot.
• WLRH – Sharon and Marjorie to do PSA
• Music for event – No response from Jim Cavender. Marjorie Holderer to check with Microwave Dave’s bass player.
• SCCC has PA system, need to decide on where on footprint & how to get power to it.
• Mayor will do a National Bike Month Proclamation similar to 2009 release.
• Invites to other Mayors, council members etc – Trent Willis will invite & advise list of invitees to BASC.
• 200 Mayor’s Ride flyers were printed & need to be distributed.

PSA update
• PSA is almost done, similar to Baton Route PSA. Need cyclists for shoot on April 13 and 14.

Cycling Essentials
• Course is set for May 1st, 8 am – 5 pm at Safety City
• Cost is $60, discount available for SCCC/Alabike members, cost for COH employees and BASC members is $50.
• Dave Stone to send out registration form to BASC list.
• Form needs to be returned by April 21st.
• Cycling Essentials is a pre-requisite for LCI certification.
• LCI certification course is planned for October.
• Scott Erwin to send May 1st Cycling Essentials announcement to city employees.
• Dave Stone to send LCI outreach information to Jamie Miernik for Madison for their SRTS grant.

Redstone Arsenal Activities
• MWR Fair April 22nd
• MWR Fair May 11th
• Jamie will distribute Mayor’s Ride Flyers at both events.

BASC Logo
• James to incorporate changes as discussed and send out by email for approval.

CARS Grant
• James to provide history by email on CARS grant correspondence.
• James Moore, Jo Somers, Jamie Miernik and Marjorie Holderer to set up a time to coordinate on CARS grant & set up action list and report by next BASC meeting. M/S/P
• Jo Somers will provide lunch.

Traffic Engineering updates
• Jo Somers presented progress and visibility of the intersection triggering/stenciling sweet spots. The following are complete:
o Governor’s and Memorial Parkway (L turn lanes)
o Technology Drive and Sparkman
o Pratt Avenue and Meridian
o Franklin and Governor’s
o Left turn signals at Airport and Chateau and Queensbury Dr.
Still to be marked:
o Add – 9th and Jordan as a priority
o Gallatin and Governors
o Holmes Ave and Jordan Lane
o 14th Street and Governors
o Longwood Ave and Brandon Street at Whitesburg
o Donegal Dr. and Cecil Ashburn
o Sutton Road and Old US 431
o Marsheutz at Whitesburg and Franklin

• TE can mark 6 or 8 more in April, arterials & collectors are 1st priority, after that by request.
• Route signage that are needed along 40,55 and 59
• Route 40/55 turn signs are needed at Breckenridge Dr. at Balmoral Dr. SW – Jo to address
• Route 55 shortcut on sidewalk – The city is reluctant to sign the sidewalk due to ordinance – tabled.
• City Council may designate by ordinance certain sidewalks as “Bikeways”. This will be done by the end of the calendar year, especially sidewalk on University between Oster & Meadow.
• “Sweet spots” were painted using stencils, TE to monitor to see how paint wears.

Bike Pike West/$5K
• Thermoplastic sharrows to mark Technology Dr. are expensive – $143.00 each, $3500 to mark Technology Dr.
• TE per Richard Kramer will not use paint on that large a marking.
• Speed test on Technology – will recommend to reduce speed limit on Technology to 40 MPH as part of a bundle of streets to be presented to City Council.
• Technology Drive has been signed with “Share the Road” and “Bikes Allowed Full Use of Lane”.
• TE would like to have a list of bicycle commuters & their routes.
• Survey Monkey provides 7 free questions
• Clint Patterson & Jamie Miernik will work offline on questions
• Survey will be on hsvbike.com
• TE will do bike counts during Mayor’s Ride.
• Also can do equipment test for bike detection at Huntsville High School as part of Bike Month.

Bike Map
• Jo Somers still has 30 boxes of maps. Members need to check various distribution outlets and restock as necessary.

Google Maps
• Google Maps now has bike data, but HSV bike routes are not the most current
• Jamie Miernik and Clint Patterson will keep trying to get this updated.

ProBike/ProWalk
• Sharon Bayler to send email to committee to remind them to register.

National Bike Summit
• Jamie Miernik attended and will send trip report on the National Bike Summit held in Washington, DC.

Police Reports
• Data from Feb 1st to March 31st – one incident on Feb 4th, vehicle struck a cyclist at Taylor and Sutton.
• Sharon Bayler reported on cyclist struck by car at Bankhead and Maysville – official data not yet available.

Next meeting
Tuesday, April 27th, 5:00 – 6:30 pm. Mayor’s Ride and Bike Month planning only.

Traffic Engineering has finished adjusting all the intersections on their list, which is attached. Only Brandon/Whitesburg could not be adjusted, and many bikes will trigger it now. If you have problems with the intersections listed, try rolling through the same point at the back of the loop as marked on the front and stay on the metal line the whole way. If that does not work, report your problem and the type of bike used here. It may be worth trying to lay your bike down to get as much metal as possible close to the stencil; I would like to know how well this works.